In an electronic world, you need able to limit access to the electronic docs. This means you will need to configure any system in a way that enables only individuals you give permission to see the information they need to get the job done.
You need to prohibit access intended for four various kinds of people: the users, your data, your documents as well as your servers. http://www.vdr-soft.net/virtual-deal-room-software-best-practices/ You can set up these people in a role-based approach so that the accurate policies and settings are utilized on their actions.
Documents you want to protect should be encrypted for application level so that they cannot be viewed by anyone who isn’t a user. This will prevent unauthorized people from examining them and also stop these people from burning the files to USB gadgets.
Your documents could be protected by setting limits on the length of time each user has permission to read, edit or get. You can also limit the number of copies that a person has of any document.
Limit the use of firm passwords and usernames in the system. This will stop unauthorized people from gaining access to personal company email accounts and sensitive aspects of your system together with your credentials.
You can also restrict entry to your documents with the use of digital signatures and secure communication systems. These types of technologies let you encrypt records and send out them simply to specific receivers, using open public key cryptography. They also enable you to set expiry appointments on the record.